D. Cancellations and No-Shows

 1. Cancellation fees for Hosted Buyers.

  • If you need to cancel your participation in the show, you must write by email to cibtm-hosted@reedexpo.co.uk or cibtmhb@reedexpo.com.cn
  • Your cancellation email must be acknowledged in writing by ibtm china for it to be effective.
  • Cancellations received on or before a confirmed date in 2017 (TBC) do not incur a fee. Unless the flight has been agreed and confirmed. If the flight has been confirmed or booked on a published fare, the cost of the flight will be charged.
  • Cancellations received after a confirmed date in 2017 (TBC) will incur a fee of 1200 US Dollars for International (Europe, North America) Hosted Buyers, 1000 US Dollars for Asia Pacific Hosted Buyers, 300 US Dollars for Chinese (Non Beijing) Hosted Buyers, and 30 US Dollars for Hosted Buyers based in Beijing.

2. Cancellation fees for Semi-Hosted Buyers

  • Cancellations received after a confirmed date in 2017 (TBC) will incur a fee of 1,200 US Dollars for international (Europe, North America, Australia) Hosted Buyers, 1,000 US Dollars for fully hosted Asian buyers, 500 US Dollars for semi-hosted Asian buyers;  300 US Dollars for fully-hosted Chinese (Non Beijing) buyers, 150 US Dollars for semi-hosted Chinese (Non Beijing)buyers, and 30 US Dollars for Hosted Buyers based in Beijing.

3. No Show fees for Hosted Buyers

  • If you are unable to attend ibtm china and do not advise us in writing prior to close of business on a confirmed date in 2017 (TBC), you will be classed as a "No Show" and will incur a fee of 1500 US Dollars for International (Europe, North America) Hosted Buyers, 1100 US Dollars for Asia Pacific Hosted Buyers, 500 US Dollars for Chinese (Non Beijing) Hosted Buyers and 50 US Dollars for Beijing Buyers.
  • If you do not make the required number of Pre-Scheduled Appointments prior to travel you will also incur the “No Show” fee.
  • If you miss 2 or more of your Pre-Scheduled Appointments you will be classed as a “No Show”
  • In the event of a breach of these Terms and Conditions as above, ibtm china reserves the right to cancel your Hosted Buyer status and charge you the “No Show” fee.
  • Hosted Buyers’ participation and attendance are monitored by ibtm china and its exhibitors.

4. No Show fees for Semi Hosted Buyers

  • If you are unable to attend ibtm china and do not advise us in writing prior to close of business on a confirmed date in 2017 (TBC), you will be classed as a "No Show" and will incur a fee of 1500 US Dollars for international (Europe, North America,Australia) Hosted Buyers, 1200 US Dollars for fully hosted  Asian buyers,600 US Dollars for semi-hosted Asian buyers;  500 US Dollars for fully-hosted Chinese (Non Beijing) buyers, 250 US Dollars for semi-hosted Chinese (Non Beijing) buyers, and 50 US Dollars for Hosted Buyers based in Beijing.

5. Cancellation and No Show charges

  • All cancellation and No Show charges will be debited by ibtm china from the credit card detailed in your application. An invoice receipt detailing the charges will be sent to you after ibtm china and the credit card will be debited up to two months later.

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