2. Attendance

2.1 As a condition of receiving the complimentary services from Reed Exhibitions Limited, Hosted Buyers will be required to:

  • Actively participate in the Pre-Scheduled Appointment Programme; Hosted Buyers will be required to select twenty (20) Exhibitor Appointment Preferences per day of attendance and rank in order of importance, completing the number of appointment selections within the stated timeframe given by the IBTM China Team.
  • Attend a minimum number of 12 Pre-Scheduled Appointments (PSA) per day of attendance at the Exhibition (excluding Destination Presentation sessions).
  • Select one mandatory Destination Presentation per day of attendance at the Exhibition. 
  • Attendance at all Pre- Scheduled Appointments and Destination Presentations is compulsory.
  • Hosted Buyers are expected to attend all functions scheduled in their diary.
  • Do NOT cancel or re-arrange Pre-Scheduled Appointments on-site unless the Exhibitor is in agreement and the IBTM China Team has been informed.
  • All Pre-Scheduled Appointments must be attended on an individual basis.
  • Note that Appointments, Destination Presentations and education will be both in English and Chinese unless otherwise stated.
  • Wear business dress as a condition of entry to the Exhibition.

2.2 Failure by any person to comply with the requirements stated above may result in a review of the person’s Hosted Buyer status and / or exclusion from the IBTM China Hosted Buyer Programme and future IBTM Hosted Buyer Programmes without refund of any sums that may have already been paid by that person. A significant shortfall by the Hosted Buyer on the minimum commitment with respect to attending appointments and Destination Presentation sessions shall be treated by Reed Exhibitions Limited as a No Show and No Show fees will apply (see “No Show” section below). Attendance at the above will be monitored on site by the IBTM China Team.

2.3 If two or more people from the same organisation attend IBTM China as Fully Hosted Buyers then they must conduct their PSA’s individually.

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